> ## Documentation Index
> Fetch the complete documentation index at: https://docs.inventory-hq.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Multi-Location Inventory Tracking Across Sites and Trucks

> Track roofing materials across warehouses, branches, and service trucks — view stock by location or all-up, and transfer between sites instantly.

Most roofing and trades businesses don't keep everything in one place. Materials might be spread across a main warehouse, a satellite branch, and several service trucks — and knowing what's where is just as important as knowing the total. InventoryHQ's multi-location tracking gives you a unified view of all your stock, broken down by location, so nothing falls through the cracks.

## What Counts as a Location

In InventoryHQ, a **location** can be any physical or logical place where inventory is stored or managed:

* **Warehouses** — your primary or secondary material storage facilities
* **Branch offices** — satellite locations that maintain their own stock
* **Service trucks** — each truck can be its own location, stocked with the materials and tools that crew needs on the road
* **Employees** — individual team members who hold assigned tools or supplies

<Note>
  Service trucks are fully supported as inventory locations. See the [Service Trucks overview](/service-trucks/overview) to learn how to set up and manage truck-level inventory alongside crew assignments and job scheduling.
</Note>

## Add a New Location

<Steps>
  <Step title="Go to Settings">
    From the main navigation, click **Settings**, then select **Locations** from the left menu.
  </Step>

  <Step title="Click Add Location">
    Select the **+ Add Location** button. A form appears asking for the location's details.
  </Step>

  <Step title="Fill in the location details">
    Enter the following information:

    | Field             | Description                                                                               |
    | ----------------- | ----------------------------------------------------------------------------------------- |
    | **Location Name** | A clear name your team will recognize (e.g., "Main Warehouse", "North Branch", "Truck 4") |
    | **Location Type** | Choose from Warehouse, Branch, Truck, or Employee                                         |
    | **Address**       | Optional for trucks and employees; recommended for physical locations                     |
    | **Notes**         | Any details about what this location typically stocks or its purpose                      |
  </Step>

  <Step title="Save the location">
    Click **Save Location**. The new location is immediately available as a destination when adding items, transferring stock, or filtering the inventory dashboard.
  </Step>
</Steps>

<Warning>
  Adding a location beyond your plan's included count requires an active add-on. See the plan details below before adding locations, to avoid an unexpected billing change.
</Warning>

## View Inventory by Location

Once you have multiple locations set up, you can switch between a unified view and a location-specific view from the inventory dashboard.

* **All Locations view** — The default dashboard view. Shows the combined stock quantity for every item across all locations. Use this for a high-level picture of your total inventory.
* **Single Location view** — Use the **Location** filter at the top of the dashboard to select a specific warehouse, branch, or truck. The item list updates to show only the stock held at that location, with quantities specific to that site.

<Tip>
  Field crews checking stock from a job site can filter the mobile app to their assigned truck location — so they only see what's loaded on their vehicle, not the full company catalog.
</Tip>

## Transfer Stock Between Locations

Moving materials from a warehouse to a truck, or from a truck to a job site, is recorded as a **stock transfer** — keeping quantities accurate at both ends.

<Steps>
  <Step title="Open the item you want to transfer">
    From the inventory dashboard, click the item. In the item detail view, click the **Transfer Stock** button.
  </Step>

  <Step title="Select the source and destination">
    Choose the **From** location (where the stock is currently) and the **To** location (where it's going). Both dropdowns show all active locations on your account.
  </Step>

  <Step title="Enter the transfer quantity">
    Type the number of units you're moving. InventoryHQ will warn you if you attempt to transfer more than the current quantity at the source location.
  </Step>

  <Step title="Add an optional note">
    You can attach a note to the transfer — for example, "Loaded for Job #1042" or "Restocking Truck 4 from main warehouse." Notes are stored in the item's activity log.
  </Step>

  <Step title="Confirm the transfer">
    Click **Confirm Transfer**. The source location's quantity decreases and the destination location's quantity increases instantly. Both changes appear in the audit log with a timestamp and the user who initiated the transfer.
  </Step>
</Steps>

## Plans and Location Limits

The number of locations available to your account depends on your InventoryHQ plan:

<CardGroup cols={3}>
  <Card title="Core Plan" icon="building" href="/settings/billing-and-plans">
    **\$199/mo** — Includes 1 location and up to 5 users. Full inventory management, reorder alerts, and job costing at your primary site.
  </Card>

  <Card title="Additional Warehouse Add-on" icon="warehouse" href="/settings/billing-and-plans">
    **\$99/mo per location** — Add each additional warehouse, branch, or truck as a location. Each add-on also includes 5 additional users.
  </Card>

  <Card title="Custom Plan" icon="infinity" href="/settings/billing-and-plans">
    **Contact sales** — Unlimited locations for businesses with large fleets or many branch offices. Includes a dedicated onboarding team.
  </Card>
</CardGroup>

<Info>
  To add a location add-on or upgrade to a Custom plan, go to **Settings → Billing** or contact the InventoryHQ support team. Location changes take effect immediately after billing confirmation.
</Info>