> ## Documentation Index
> Fetch the complete documentation index at: https://docs.inventory-hq.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Review and Approve Equipment Requests in Inventory HQ

> Manage equipment checkout workflows in Inventory HQ. Approve or reject requests, capture digital sign-off, and process returns through Return Requests.

Equipment Requests is where administrators review checkout requests from team members, approve or reject them, and process returns. Closing a job does not automatically return its equipment, so returns always run through this module.

## Request tabs

| Tab                 | Description                                  |
| :------------------ | :------------------------------------------- |
| **Pending**         | Requests awaiting admin review               |
| **Approved**        | Requests that have been approved             |
| **Rejected**        | Requests that have been declined             |
| **Return Requests** | Equipment being returned by users            |
| **Closed**          | Fully resolved requests, kept as the archive |

## Reviewing a request

Only admins can approve or reject equipment requests.

<Steps>
  <Step title="Open Equipment Requests">
    Go to **Equipment Requests** in the sidebar.
  </Step>

  <Step title="Review the Pending tab">
    Each row shows the equipment, who requested it, the assigned job, and the expected return date.
  </Step>

  <Step title="Approve or reject">
    Use the **Action** column to Approve or Reject the request.
  </Step>

  <Step title="Capture digital sign-off (if required)">
    Some requests require a digital sign-off before the equipment is released. The signature is stored on the request record.
  </Step>
</Steps>

<Note>
  Equipment stays in **Assigned** status until a return is processed through **Return Requests**, even if the job itself is complete. Closing a job does not automatically return its equipment.
</Note>

## Related articles

* [Equipment Overview](/equipment/overview)
* [Assigning Equipment](/equipment/assigning-equipment)
* [Tracking Assets](/equipment/tracking-assets)